How to Record Bounced Check In QuickBooks

Know how to record a bounced check from customers in QuickBooks? A bounced check can be added via an invoice, a check, or a journal entry. Call us now to fix it.

How to Record Bounced Check In QuickBooks
You may issue a check in QuickBooks and it can bounce for any reason. You may receive checks from customers and one may bounce due to insufficient funds or for other reasons. There are several ways to record bounced checks in QuickBooks.

For Checks Issued By You

If you have issued the check and it has bounced then you can follow these steps to record the bounced check.

Reverse journal entry:
  • Go to company menu, pick Make Journal Entries and ensure date and entry number are correct.
  • Debit the checking account with the amount of the bounced check
  • Credit accounts payable account with the amount of the NSF check
  • Enter vendor name and click on save and close.
Read This: How To Void A Check In QuickBooks
Delink bill from payment check and link to the journal entry:
  • Open original bill payment check, uncheck the bill which was paid for by this check and check journal entry as above
  • Enter memo to show check bounced and its reason and then click on save and close.
  • If an overdraft fee is involved then click enter bills in vendor menu and enter name followed by overdraft charges, enter memo and click save and close.
Create a new bill payment check:
  • Go to vendor menu and choose pay bills and choose bill whose corresponding check bounced and fill in required details
  • Select pay selected bills option and proceed. 

For Checks Received as Payments

Checks received as payments can bounce and when they do follow these steps.

Method 1

  • Select customers-receive payments from the menu and then open Receive Payments window
  • Select the bill and its connected bounced check and display the received payment and then click record Bounced Check button in the main tab on top.
  • Next enter bank fee amount related to the bounced check in the bank fee field and enter the date when the fee was charged.
  • Next enter amount to charge the customer for the bounced check in the customer fee field and click on next
  • Bounced check summary screen opens showing actions QuickBooks will take once you click on finish button.
  • Reinvoice customer with original invoice details and bounce check invoice created by QuickBooks.
  • Click on save and close and close receive payment window.
Method 2

  • Go to Customer menu and select customer center and then navigate to transactions tab and click on received payment. Double click payment to be recorded as NSF
  • Flick record bounced check icon and then, in the manage bounced check window enter bank fee, date, and expense account for the bank fee and define the class. You can add customer fee or leave it blank and the next step shows you the bounced check summary.
  • QuickBooks will show bounced check indicator against the customer payment and generate the invoice for the fee you want to charge for bounced check in addition to original invoice and then it creates journal entry debiting account receivable account and crediting bank account.
If you are still mystified you can always give us a ring for best guidance to resolve this matter. 
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QuickBooks Sign In - Login Help & Account Recovery: How to Record Bounced Check In QuickBooks
How to Record Bounced Check In QuickBooks
Know how to record a bounced check from customers in QuickBooks? A bounced check can be added via an invoice, a check, or a journal entry. Call us now to fix it.
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