How To Void And Reissue A Check In QuickBooks

Know the best way how to void & reissue a check in QuickBooks? Talk to us or have a LIVE CHAT discussion with our experts.

How To Void And Reissue A Check In QuickBooks
There are times when you will need to void a check issued as payment against a bill and then reissue it due to various reasons. The bill may be shown as paid since you have issued the check but the check was not received by the supplier or there were other issues. Voiding a check is different from deleting it. Deleting will remove the transaction and returns the bill to the unpaid status and affects your accounts and the transaction history will not show the payment check. Voiding the check will change the transaction amount to zero but the record is maintained in QuickBooks.

Void a Check

To void a bill payment checks try this approach:

  • Open relevant transaction relating to the bill and check in bank account register
  • Go to the edit menu and click on void bill/void bill payment check.

This will void the check but the transaction record is maintained.

If you wish to void multiple bill payment checks do this:

  • Go to company menu
  • Click on the chart of accounts
  • Double click on accounts payable account
  • A register will open showing accounts payable.
  • Select specific bill payment checks
  • Go to edit menu and click on void bill payment check.
QuickBooks will change the amount of voided check to 0.00
It will add the text Void at the start of Memo and it sets the cleared flag to Clr.
Read This: QuickBooks Error 6123 0
If check belongs to accounts before the closing date you will get a warning window stating that QuickBooks will create reversing general journal entries. Click on No, just void button.

Voiding Paper Checks in QuickBooks

Click on banking and then on write checks

  • Click on account from which the check was issued in the expenses section
  • Enter check number in the check number field and date in the date field and 0.00 in the $ field and enter payee name in the pay to the order of field.
  • Click on edit and then void check to void the paper check followed by clicking on Yes at the prompt.
  • Click record to finalize the void and QuickBooks will make appropriate entries.

Void Payroll Check

  • Click on payroll center icon and click on employees and then click on down arrow next to related payroll activities and click void paychecks.
  • Enter a date range in show paychecks from and through fields and press tab button to view checks
  • Select the paycheck and click on the void button and then follow prompts to confirm the process.
  • Click on done.

Reissue Checks

  • Open the original check in QuickBooks and create a copy with the original number and then void it.
  • Reprint the original but assign a new check number to the check
  • You may need to account for the check if it has gone missing by creating a dummy check and then voiding it to balance the check register.
  • If the lost check is in a prior quarter or if check expiry date has been reached then modify lost check with next available check number, click on save and then close.
  • Go to write checks screen and create a new check, enter the amount and then the new number you have chosen, click on save and then close.
  • Print the check. 
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QuickBooks Sign In - Login Help & Account Recovery: How To Void And Reissue A Check In QuickBooks
How To Void And Reissue A Check In QuickBooks
Know the best way how to void & reissue a check in QuickBooks? Talk to us or have a LIVE CHAT discussion with our experts.
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